Church Administrator

Do you have a heart for ministry and strong organisational skills?  

St Thomas’ in the Groves, York is looking to recruit a part time Administrator to join our team of staff and volunteers. We are a growing church with a diverse congregation and many links to the local community. As we grow, we need help to organise well and provide support to our ministry leaders as their roles expand. Therefore, this is a significant role with managerial responsibilities included.

Responsibilities are as follows:

• To manage effective IT systems for church organisation and communication.
• To manage teams of volunteers in conjunction with ministry leaders. Co-ordinating multiple rotas on our software system.
• Supporting Ministry leaders and volunteers with administration and event management.
• To manage the scheduling of events, church bookings and keeping the church diary up to date.
• To manage, in conjunction with the Buildings Group, all aspects of running the church buildings. This will include, co-ordinating regular maintenance of the property, and managing all aspects of building hire, cleaning and maintenance.
• To oversee all Health and Safety aspects of the church buildings. This will include ensuring a safe environment, awareness training, fire and security and liaison with outside bodies e.g. fire service.
• Organisation of the church’s practical involvement in weddings, funerals and other significant events.
• Supporting the Parish Safeguarding Officer with administrative tasks such as DBS checks.
• Planning communication across the church, including the church website and social media profile, weekly newsletter and other email correspondence, Sunday notices, advertising, publicity for events etc.
• Organising office and ministry supplies, purchases and invoicing.
• Updating church policies, compliance and procedures.
• Dealing with external enquiries from individuals and organisations.