Operations Coordinator

Job Title: Operations Coordinator

Salary: £9,000 - £11,000 (Depending on experience) + Expenses + Pension contribution

Hours: 16 hours per week

Holiday: 6 weeks paid holiday p/a

About the Role

We are seeking a highly organised and efficient person to coordinate some of the core  operations of our church. The OP-CO is a key figure in the life of the church and must  therefore be able to hold sensitive information and respond to all kinds of questions and  challenges as they arise; Thus the OP-CO needs to be a reassuring voice with a high level  of tact and discretion. As the OP-CO is often the first point of contact for people  contacting the church it is also vital that the successful person is a warm and hospitable  personality. 

Job Description:

  • Working closely with the Pastor – responsible to the Pastor  and Board of Trustees.  
  • Occasional attendance at Trustee and other meetings as  required by the Pastor.  
  • Communication to the church on behalf of The Board of  Trustees, the Pastor and for areas specified in Job Description.  
  • Maintaining up-to-date records of all church members in order  to communicate effectively. Producing a directory of current  church members annually. 
  • Word processing and circulation of letters, reports and notes  at the request of the Pastor and/or Board of Trustees.  
  • Writing, design and production of a weekly church news  email. 
  • Writing, design, production and scheduling church social  media posts on Instagram & Facebook. 
  • Creating content for, editing and updating the church website. 
  • Representing the church to external agencies and individuals;  responding to enquiries, telephone calls, emails, etc.  
  • Organisation; administration; promotion of special events  when required the Pastor and/or Board of Trustees.  
  • Admin and communication support for the Safeguarding Team  to include, identification and administration of DBS checks,  chasing consent forms and arranging training for relevant  groups.  
  • Signposting pastoral support and prayer and delivering  pastoral support and prayer as appropriate.  
  • Liaison with Cleaning Staff & Maintenance Team.  
  • Liaison with external contractors.  
  • Liaison with individuals and organisations who rent space at  TUFC. Administration of hiring forms and invoices; walk throughs and welcomes; responding to issues on the day of  hire.  
  • Responsible for maintaining an up-to-date church diary.  
  • GDPR: Maintaining and updating GDPR records. Ensuring all  new members and those providing us with personal data sign  the relevant forms or email consent.
  • Financial: Administration of petty cash; recording debit card  payments for church purchases. Purchasing supplies for  Open Church; stationery; housekeeping and cleaning; special  events; youth etc.  
  • Responsibility for Sunday Morning Set Up rota (when building  is in use), and other rotas as required.  
  • Support as required prior to and at weddings [Registrar]; funerals etc. 

How to Apply

*Due to the nature of this position it is essential that the applicant has a strong Christian Faith.

If you are interested in this role then we would love to hear from you! Please contact admin@totnesunitedfree.org.uk for more details or to request a job description and an application form or visit our website www.totnesunitedfree.com

Office based

United Kingdom

£9000.00 to £11000.00
Part Time
Contact Telephone
Contact E-mail Address