Church Administrator Goole

Diocese of Sheffield

 

To access full information and application form see https://www.sheffield.anglican.org/other-vacancies  

MAIN PURPOSE OF THE ROLE

The main purpose of the role is to support the clergy, lay ministers and staff team in the implementation of the vision of Resourcing Church by:
•    Providing the administrative framework for church activities and programmes
•    Working alongside the staff team to Develop and implement administrative systems to ensure that the church office is run efficiently and effectively, especially regarding occasional offices
•    Overseeing volunteers who offer their time to help with church administration

The church administrator will be a key member of the Goole Resourcing Church team whose aim is to grow and equip new and existing disciples to build new congregations and strengthen existing ones in the town and the surrounding areas over the next six years.  

KEY WORKING RELATIONSHIPS

•    Priest-in-charge of St John’s, Goole
•    Members of the Resourcing Church staff team
•    Church Wardens and PCC
•    St John’s congregation / volunteers
•    Local community partners (agencies and individuals) and other relevant networks
•    Relevant Diocesan staff including the MPDW Project Manager and Parish Support Team

KEY PRIORITIES

Two key priorities are vital in all areas of activity:
•    To enable the time and energy of the clergy and staff to be released for mission activity by developing systems for or taking responsibility for routine administrative tasks
•    To build the volunteer lay ministry capacity of the Resourcing Church

MAIN DUTIES AND RESPONSIBILITIES:

A.    Providing practical and administrative support for Resourcing Church activities and programmes

•    Provide central co-ordination of arrangements for occasional offices 
•    Oversee paperwork and registers for occasional offices
•    Manage the use of church buildings including bookings and invoicing
•    Administration for Sunday services and church activities during the week
•    Provide administrative support for large projects including faculty applications, and build good relationships with maintenance contractors as required
•    Encourage and work with lay volunteers in their ministry

B.    Developing communications 

•    Update St John’s website and social media
•    Produce promotional materials for events
•    Produce new service sheets/booklets

C.    Financial support and fundraising

•    Assist with stewardship campaigns
•    Keep financial records, carry out bank reconciliations and produce management reports for the PCC
•    Pay invoices and expenses 
•    Assist with grant applications

D.    General responsibilities as a member of the Resourcing Church staff team, including:

•    Attending staff meetings and other meetings as required
•    Preparing for and participating in regular supervision
•    Undertaking safeguarding and other relevant training

This role description provides a guide to the duties and responsibilities of the post and is not an exhaustive list.  The post holder may be asked to undertake any other relevant duties appropriate to the post.  The role description will be amended over time, in full consultation with the post holder, to meet the needs of the church. 

 

Person specification - see Diocesan website for full details


Qualifications


    •    GCSE level English and Maths or equivalent
 

Experience

    •    2 years’ experience of administration work, including working with IT
•    Experience of office financial procedures
•    Experience of producing communication and publicity materials
•    Experience of office diary management/ room booking.    •    Experience of Disclosure and Baring Service (DBS) checks
•    Experience of Project management
•    Working within a faith context
•    Experience of working with volunteers
•    Experience of raising funds
•    Experience of supporting the review of financial strategies

Knowledge

    •    A general understanding of the Church of England at parish level, including baptisms, weddings and funerals, and the civic role of the church 
•    An understanding of how an office works to support a staff team
•    Confident in using Social Media     
Technical and Applied Skills


    •    Highly proficient IT Skills including use of Microsoft Office software
•    Minute taking
•    Development of and working with databases
•    Maintaining a website
•    Ability to quickly learn to use new software
    •    Developing a website
•    Interpersonal skills to support the development and deepening of relationships in the mission partnership.

Personal Attributes  

 •    Confident when dealing with the public 
•    Well-developed verbal and written communication skills
•    Excellent and instinctive organization skills and ability to manage own workload
•    Ability to work on own initiative
•    Ability to maintain appropriate confidentiality
•    Good team player
•    Able and willing to work occasional weekends/evenings as required
•    Able to maintain boundaries at work, especially when encountering a range of people throughout the day
•    Teachable, able to accept feedback and change working practices as a result
•    Sympathetic to the Christian Faith as expressed by the Church of England    
 

 

Diocese of Sheffield

Location

Goole
East Riding of Yorkshire
United Kingdom

Salary
£14078.00
Category
Compensation
Salaried
Hours
Part Time
Deadline
Contact E-mail Address
hannah@stjohnsgoole.org.uk